Rather than view budgeting as an annual exercise, CFOs should fully integrate it into the strategic planning process. Doing so will help “close the loop” between planning and execution, as well increase engagement, ownership and even productivity of your staff.
Here are 5 benefits that will be gained by incorporating budgeting into the strategic plan, including tips for success.
1. Employees will feel like they belong to the institution.
Employees feel most connected to the departments they work in. And understandably so. Budgeting as a channel for communicating the College or University’s strategy to department heads will help each department understand its unique role in fulfilling the overall vision for their institution, including specific goals and objectives from a budgeting standpoint. And when employees are able to communicate their department’s needs while keeping the mission at the forefront—strategy suddenly becomes actionable.
2. The Board and leadership team will gain valuable insight.
Budgetary transparency—the ability to see where everyone stands in the process—can greatly impact leadership’s ability to meet strategic objectives. Budget holders should be asked to include documentation to justify their numbers, demonstrating how each line item or project aligns to specific strategic objectives. This will provide valuable insight and enable more informed decision making by the CFO and his or her leadership team as they consider funding requests and budget cuts.
“Research reveals that the ownership achieved from being involved in the budgeting process actually improves employee engagement.”
3. The numbers will be more accurate.
Individual department leaders are hired because they are the “experts” in their respective domains. Engaging them in determining how they will execute against objectives gives you the best possible thinking across the institution, and will greatly improve the accuracy of your final numbers. Having a plan with numbers you can trust means less money tied up in contingency funds—and the potential to put those dollars to work throughout the year.
4. Owners of a budget will be more engaged.
In real estate, owners likely care more about their homes than renters because…well… they own their home. Similarly, research reveals that the ownership achieved from being involved in the budgeting process actually improves employee engagement. When budget holders in a company are given more control over planning and performance—including an understanding of how their work contributes to the greater good—they feel ownership of their budgets, and as a result, are more engaged.
5. Productivity and profitability will increase.
Face it, no budget manager wakes up and says, “Oh good, today I get to do a budget!” But engaging employees in the budgeting process—clearly sharing the overall strategy, encouraging two-way communication, and providing ownership of numbers is one of the best ways to ensure your organization meets it financial and strategic goals. It also gives the CFO more confidence in the numbers that are presented.
In closing, the CFO can elevate their strategic plan by incorporating a strong and empowering budgeting process that engages employees, creates ownership and delivers insight into an institution’s vision through the expression of accurate dollars and cents. Further, when all department heads feel a part of the whole pie rather than a single piece (a department) the CFO’s goals are more easily met.
To read more – this Business Officer Magazine article provides financial leaders with a cross-industry look at how three higher education institutions are innovating to achieve a forward-thinking culture, and tying their budgets to the strategic plan.